Student Assessment Procedure

Contents

Grading System

Grading System

  1. The grading system serves to document for the college the progress of students towards meeting the requirements for graduation. It also provides students with a standardized and rational basis for comparing performances holistically.
  2. The final grade of a course is based on the quality of the student‘s work: written, practical or verbal assignments, individually or in groups and end of course exams.
  3. Course performances are expressed either by letter grades or in percentage, but the final assessment in each course is a letter grade on a scale of A to F
  4. At the end of each grading period, course assessments for that particular period as well as cumulative course assessments from the inception of a student‘s course of studies are computed and reported.

Next: Definition of Related Concepts

Definition of Related Concepts

Definition of Related Concepts

  1. Grading period: is a duration of instruction, assignments or academic work at the end of which a grade must be submitted for students.
  2. Course: is a study module, which may cover a range of subject areas, normally to be completed in one grading period and for which a grade is awarded based on assessment of assignments, test exams etc.
  3. Programme: consists of a series of courses spread over a number of grading periods usually leading to the award of a certificate.
  4. Grade Elements: These comprise the Grade Factor, Credit Hours and Grade Points.
  5. Credit Hours(Subject weighting):The number of credit hours assigned to a course is determined by its weight relative to other courses taken; course(s), which are more relevant to the programme usually, carry more credit hours. Courses are weighed according to their contents, the number of lecture hours per week and, if applicable, the practical work involved. A course that requires one lecture hour per week will normally carry less credit hours than one which requires two lecture hours per week
  6. Grade Factor:This is the numerical value assigned to a letter grade and it ranges from 0 to 5 for grades F to A respectively.
  7. Grade Points:The number of grade points achieved for a course is calculated as:
    Grade Points(GP) = (grade factor)x(credit hours)
  8. Averages:(See appendix 1 for a comprehensive guide to the grade point average computation
    Two types of averages are employed:
    1. The Grade Point Average (GPA) is computed at the end of each grading period and is the total number of grade points obtained for all courses attempted in that grading period, divided by the total number of credit hours assigned to those courses.
      GPA = (total grade point)/(total credit hour)
    2. The Cumulative Grade Point Average (CGPA) is the grade point average accumulated over the whole period of the student’s stay in the College on a particular programme.
      CGPA = (cumulative grade point)/(cumulative credit hour)
  9. Practicals / Field Work / Attachment:
    Practicals/Field Work/Attachment are graded, and they account for 10% of the end of programme final CGPA where applicable.
  10. I.D Numbers: These are students assigned numbers, which shall be used henceforth, to identify students at all times. They must be used during examinations, so as to ease entries during computation of results.
  11. Academic Standing:Academic standing is determined on the basis of a cumulative grade point average (CGPA). It stipulates the position of students in respect of overall course performance.

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Grades and Grade Points

Grading and Grade Points

  1. The letter grades and their grade point factor equivalents are shown in the following table:

    Letter Grade Grade Point Factor Grade Percentage Interpretation
    A 5.00 85 - 100 Excellent
    B 4.00 74 - 84 Very Good
    C 3.00 60 - 73 Good
    D 2.00 50 - 59 Fair
    E 1.00 40 - 49 Unsatisfactory
    F 0.00 0 - 39 Fail
    IC 0.00 Non Incomplete Academic Work

  2. Where a student is in good academic standing, the grade D and E in any course may exempt the student from repeating that course. However, a student who maintains an average of D or E will carry a CGPA of less than 2.50, and as such, will NOT qualify for the award of a certificate.
  3. To receive a passing grade, a student must have completed all course requirements, including tests, examinations, practical work and attendance assessed at or above acceptable levels.

    Individual schools may require a higher passing grade in Major or Minor departmental courses. For example, the School of Public Health requires a grade C for a student to pass the practical in year TWO of the Public Health Inspectors Programme.

Previous: Definition of Related Concepts     Next: Student Performance Status

Student Performance Status

Student Performance Status

  1. Failure in Course
    A student who fails a course during a programme will be given at most two chances to clear his/her reference.
    A student shall NOT be allowed to repeat a test for the purpose of improving a lower grade.
    Only a failing grade of F will be subject to reassessment.
    The new grade will be computed with the same course credit hours but with equal cumulative increase to the total number of credit hours of the course(s), i.e the total credit hours will increase by the credit hours for the failed course(s)
  2. Reference
    A student who scores an F grade in a course/comprehensive paper is said to have a reference which he/she would be required to clear through a re-sit at a predetermined time before getting promoted or graduating.
  3. Good Academic Standing:
    A necessary condition for the award of a certificate by the Gambia College is that a student must obtain a CGPA of at least 2.50. For this reason a GPA of less than 2.50 in any given grading period is considered unsatisfactory. A student whose CGPA is at least 2.50 is in good academic standing, provided that such a student does not carry references in any course.
  4. Honours List:
    • Students with a GPA/CGPA between 4.00 and 5.00 will be eligible for the honours list.
    • The Registrar‘s office shall display the names of students on the honours list at the beginning of each grading period.
    • Graduates on the honours list in any year may have their names read out during the graduation ceremony.
  5. Probationary status:
    A student whose CGPA is less than 2.50 at the end of a grading period is placed on academic probation. Such a student shall be given a written warning. If at the end of a second grading period the student‘s CGPA is still less than 2.50 a final written warning shall be given stating specific conditions the student must satisfy to ensure continuation or certification.
  6. Repeating:
    A student may be allowed to repeat a year if he/she obtains a CGPA of between 2.00 and 2.50.
    No student shall be allowed to repeat than ONE academic year during the course of any single programme.
  7. Required withdrawal:
    A student is required to withdraw from the College for a minimum of ONE academic year, if:
    • the student fails to obtain a CGPA of at least 2.00 at the end of a year of study;
    • at the end of a grading period, the student‘s GPA is 0.00;
    • the student is on academic probation and fails to comply with any specific formal conditions governing the probation, such as clearing references within a specified period;
    • the student suffers from a confirmed medical condition that requires containment or deemed hazardous.
    • a student who fails to attend at least 60% of scheduled classes for any given academic year will be required to withdraw from programme. Where absence is justifiable the student may be considered for readmission in subsequent years from point of departure provided he/she had good academic standing.
  8. Readmission After Required Withdrawal:

    The Academic Board has the power to readmit a student into any programme offered by the college if the student has been required to withdraw from any programme due to unsatisfactory academic performance / medical / other condition.

    Such a student may submit a petition for readmission to the Academic Board at any time following withdrawal but not later than one calendar month prior to the beginning of the academic year for which he/she is eligible for readmission. On readmission a student will repeat the programme from the term of withdrawal.

  9. Re-assessment:
    • Schools shall publish re-sit timetables and administer the examinations at appropriate times in the subsequent grading period. Affected students are required to strictly adhere to these schedules.
    • The cumulative credit hours of affected students must be increased by the number of the credit hours of the course(s) failed. A failing grade once earned cannot be obliterated but left to appear side by side with the cleared re-sit grade, e.g. F/A or F/E.
    • Re-sits will be limited to TWO sittings for any given course, and for each re-sit the grade earned is computed cumulatively with an increased total number of credit hours.
    • Re-sit grades for clearance may not be accepted after the end of the grading period following the one for which the clearance is being performed.
    • For the continuous assessment examinations the first re-sit shall be held in the subsequent grading period and the final re-sit in the summer of the same academic year
    • Where a student fails to obtain a passing grade (subject to school) for practicals/teaching practice/farm practice or project work assessment, the student shall not be eligible for the award of a certificate. Such a student is allowed ONE further attempt with the subsequent batch of students offering the same programme.

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Comprehensive Examinations

Comprehensive Examinations (Conditions for further Re-Sits)

A student who fails in any of the papers at the comprehensive examinations will have TWO further attempts at the examinations to fulfill the conditions required for the award of a certificate.

The first re-sit examinations shall be held not later than three months after the comprehensive examinations.

Where a second re-sit is required, this will be held during the subsequent comprehensive examinations.

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End of Programme Procedures

End of Programme Procedures

  1. At the end of a programme offered by the college there will be a Comprehensive examination which cover the work done throughout the programme.
  2. The end of programme CGPA will be computed from the CGPA at the end of the final grading period and the GPA for the comprehensive examinations, generally weighed as follows:

    CGPA (final grading period 50%
    GPA (comprehensive exams) 30%
    Project 10%
    Practicals/Field Work/Attachment 10%

    If the programme does not require the submission of a project, then the weighting will be as follows:

    CGPA (final grading period) 50%
    GPA (comprehensive exams) 30%
    Practical/Field work/Attachment 20%

    OR

    CGPA (final grading period) 60%
    GPA (comprehensive exams) 40%

    With the approval of the Academic Board, slight variations of this general outline might be introduced by individual schools for certain programmes.

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Requirements for Graduation

Requirement For Graduation

To be eligible for a certificate awarded by the Gambia College a student must satisfy all of the following conditions:

  1. Have an end of programme CGPA of not less than 2.50;
  2. Must have secured at least a grade 'E' in all subjects offered during the programme or as may be required by the school;
  3. Must have a passing grade in ALL papers offered by the Comprehensive Examination.
  4. Must satisfy all conditions specific to the Programme or school, including those governing attendance

Previous: End of Programme Procedures     Next: Specific Individual School Conditions

Specific individual school conditions

Specific Individual School Conditions

The following conditions do not stand on their own but are supplementary to the general conditions for the award of a certificate already covered in this document and are specific to individual schools and are subject to approval by the Academic Board before implementation.

  1. School of Agriculture
    1. The Higher Diploma Programmes

      For a student to be eligible for the award of Higher Diploma Certificate in General Agriculture or Agricultural Education (HDA/HDA.Ed).The student must:

      1. pass all courses and obtain a CGPA of 2.50 or higher
      2. pass all terminal assessments and comprehensive examination papers with at least a grade 'E'
      3. submit and earn a pass grade for a project/research report of at least 5,000 words
      4. pass farm/teaching practice assessment with at least a grade 'D'
    2. The Certificate Programmes

      For a student to be eligible for the award of a certificate in General Agriculture (CGA) or in Animal Health and Production (AHP), The student must:

      1. pass all courses and obtain a final CGPA of 2.50 or higher;
      2. pass all terminal assessments and comprehensive examination papers with at least a grade 'E'
    3. Other Programmes

      Students in Basic Livestock and Crop Production are eligible for two certificates:

      1. Certificate of Merit
        pass all courses and obtain a final CGPA of 2.50 or higher
      2. Certificate of Attendance
        satisfy the programme attendance requirements of the college
  2. School of Education
    1. Teaching Practice

      A necessary condition for the award of a certificate for any course with a practical teaching component offered by the School of Education is a pass in Teaching Practice.

      A student who fails in teaching practice will not be issued with a certificate until he/she has passed teaching practice in ONE further attempt. This supplementary teaching practice, will take place in the academic year following that in which the teaching practice was held, when the next group of students are on teaching practice. A student who fails this second teaching practice will be deemed to have failed the programme and will not be eligible for any certificate awarded by the School of Education.

    2. The HTC Programme

      For a student to major or specialize in any subject, a project must have been under-taken in that subject in the third year of the HTC programme and a pass grade obtained.

      For a student, to be considered for undertaking a project in any subject, he/she must have obtained an average of grade C in any four assessments recorded for the first five terms of the HTC course and the comprehensive exams held at the end of the second year.

      Where a student did not maintain a C average in either one of the two specialist subjects by the end of year two, he/she will be required to withdraw from the HTC Programme or repeat year TWO if a good academic standing is maintained.

      A student on the HTC programme with at least C average in both specialist subjects, and a CGPA of at least 4.00 at the end of second year, could be allowed to undertake a double specialization by writing two projects in the third year.

      At the end of the final grading period in second year and for the comprehensive examinations, a student on the HTC programme will not be allowed to carry references in any subject.

  3. School of Nursing and Midwifery

    To be eligible for the award of a certificate in Nursing and Midwifery:

    1. A student must pass all written and practical examinations with a minimum of 50% for the practical examinations.
    2. A student who fails a practical examination shall be given a single chance to improve the grade before undertaking the next module.
    3. A suitable time for the re-assessment will be agreed between the student and the Head of department/Head of School.
  4. School of Public Health

    To be eligible for the award of a certificate for the Higher Diploma in Public and Environmental Health, a student must:

    1. Complete a minimum of 100 approved credit hours of course work
    2. Obtain a minimum average grade of 'C' in both Practicum I and Practicum II;
    3. Submit a typed and bounded project report of not less than 5000 words and obtain a pass grade for the report.

    Where a pass grade is not obtained candidates will be given a single further attempt to fulfill it at the end of the subsequent programme.

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General Regulations

General Regulations

  1. The computation of the results is the responsibility of the Registrar‘s Office.
  2. All grades must be submitted by Heads of Schools to the Registrar‘s Office not later than FOUR weeks after the last day of the grading period or the end of the comprehensive examinations.
  3. A student who wishes to appeal a grade should initially discuss the grade with the course lecturer. If necessary, the appeal may then be pursued with the Head of Department and subsequently with the Head of School. Where the Head of School is not able to resolve the problem it should be forwarded to the academic board.
  4. Cheating of all forms during assessment activities
    (e.g. exams, tests, practical work etc) is considered a grave offence.

    Student caught cheating will be immediately sent away from the assessment activity and awarded a failing grade by the assessor(s):

    1. First time offenders shall be written a warning letter by the Registry upon the recommendation of the concerned Head of School.
    2. Second time offenders shall be withdrawn from their programme(s) upon the recommendation of the Academic Board.

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Certification

Certification

Upon the successful completion of Council and/or Academic Board approved programmes of study at the Gambia College and having fulfilled the College requirements for certification, students shall be awarded befitting Gambia College Certificates of the following categories:

  • Distinction: CGPA of 4.00 and above
  • Credit: CGPA of 3.00 - 3.99
  • Pass: CGPA of 2.50 - 2.99

And in specific programmes:

  • Certificate of Merit
  • Certificate of Attendance

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